Venue Rental Policies

All external individuals or organizations interested in reserving space on campus should complete an Online Leasing Application Form. Please note that availability varies throughout the academic year; larger events with multiple dates and extensive room needs may be accommodated during January and the summer months. Because of institutional space priorities, it may not be possible to book certain events. All venues offer a four-hour minimum rental.

Our venues are not appropriate for very small gatherings (less than 100 people).

Clients will comply with the university’s restrictions on the use of its facilities, including fire safety, capacity, on-campus sales, smoking, excessive noise, and alcohol consumption.

The university will not provide storage for equipment or materials outside of the Reservation Period. The university will not assume or accept any responsibility for damage to or loss of any merchandise or articles belonging client or its guests left on the premises before, during, or after the event.

All plans for production or construction or addition of furniture objects to any spaces must be approved by the university director of Fire and Safety, Paul Gottlieb, at least 30 days before the event date.

Please note: The booking start time is the point at which the client, the client's staff, or any vendors need to access the room(s) for event preparations. Similarly, the booking end time is the time when the client, its staff, or any vendors vacate the facility. Clients must remove all signage, decorations, equipment, and other items by the end of the scheduled move-out time.

Fees include space rental, setup, and breakdown. Additional costs such as public safety, audiovisual, and maintenance may apply and are based upon length of time, location, and other event requirements. A full estimate will be provided based on the information submitted by the client on the Leasing Application Form.

Events held by outside groups and organizations have no programmatic relationship with The New School and must be approved by the Venue Leasing Department.

Once a space request by an external group or individual is approved, the group or individual must sign a Venue Lease Agreement and abide by all of its terms, including use of space, payment, and cancellation, if applicable. Please also note that all promotional materials for the event — including but not limited to brochures, press releases, mailings, tickets, and all audio, visual, and written advertisements — must be pre-approved by The New School.

All outside organizations wishing to hold an event at The New School must submit a Certificate of Insurance, a one-time certificate for which the requesting organizations pay a nominal fee.

For further information, contact [email protected].

Total payment is due upon signing the Venue Lease Agreement. Please contact [email protected] for more information.

Space reservations for external individuals and organizations remain tentative until the signed contract, Certificate of Insurance, and total payment are submitted.

Clients may not alter or move furniture, electrical or mechanical fixtures, and/or other university property. The use of adhesives, nails, or other items that may damage the walls and other spaces on premises is not allowed. Charges will be assessed for any damage to rooms, buildings, furniture, and/or equipment.

The Audiovisual Department offers a full range of audio, visual, and lighting expertise and equipment for events ranging from small meetings to large productions. Everything from a standard podium with microphone to data/video projectors is available. In addition, staff are available for hire to operate and trouble-shoot the equipment for you during your event.

The Audiovisual Department does not provide videography or live-streaming assistance but will provide a list of approved vendors upon request.